Connect approved sources
WardTrace can receive selected events through standards hospitals already use, including FHIR APIs, HL7 feeds, secure files, and approved vendor APIs.
Connect without replacing
Keep every system. Connect the work between them.
WardTrace connects to approved hospital and partner systems, brings together only the facts needed for the workflow, and sends the next action back to the tools staff already use.
See the connection in simple terms01 / The connection path
Five clear steps from source system to staff action.
The hospital controls which systems connect, which fields are allowed, who can see them, and where each result goes. The connection follows five practical steps.
Match the event
Patient identifiers, case identifiers, timestamps, orders, device assignments, and claim references are matched into one accountable case.
Apply the workflow
The organization's ownership, timing, evidence, and escalation rules are applied to that case. The internal methods stay protected.
Return the next action
Status, missing evidence, acceptance, or escalation can return through an EHR work queue, in-basket, secure dashboard, API, or webhook.
Keep the history
Each source event, rule version, status change, and authorized staff action is time-stamped so the path can be reviewed later.
02 / What connects
Use the interfaces the organization already trusts.
One hospital may send an admission or discharge event through HL7. Another may let WardTrace request a small set of records through a FHIR API. A device company may provide an approved API or secure file. WardTrace puts those different formats into the same clear case structure.
- Clinical systems: patient, order, encounter, result, referral, and discharge events
- Device systems: assignment, activation, readings, service, and clinical review evidence
- Financial systems: authorization, claim reference, status, and supporting documents
- Identity systems: hospital single sign-on and role-based access
03 / What comes back
Send the answer back to the work queue.
WardTrace does not need to become a second chart. It can return a compact status, accountable owner, timing signal, evidence link, and next action to the existing workflow. The WardTrace workspace remains available when an authorized reviewer needs the full history.
PatientMatched to current encounter
HandoffAwaiting acceptance
Clock42 minutes remaining
Next actionAccept or route to coverage lead
04 / Security and controlMinimum access Secure transport Role control Reviewable history
The organization decides the boundary before data moves.
The connection starts with a security and workflow review. Together, the teams define the minimum data needed, approved interfaces, access roles, retention, response times, escalation rules, and audit requirements.
Only the approved fields for the selected workflow.
Encrypted connections and organization-approved credentials.
Single sign-on and least-privilege access by role.
Time-stamped access, rule versions, and staff actions.
Start with one workflow
Plan an integration walkthroughMap the connection with your clinical and technical teams.
Choose the handoff or device-evidence workflow, identify the smallest approved data set, and agree on exactly where the result should return.